SAVI AI's Vendor Portal is a full procurement lifecycle platform — self-service onboarding with KYC, RFQ creation, SSC committee evaluation, automated PO, delivery challan tracking, invoice matching, and payment — all connected natively to SAP S/4HANA with six role-based access levels.
Watch how SAVI AI autonomously manages the full vendor lifecycle — from onboarding to payment — with zero manual intervention.
Vendors self-register with company details, GSTIN, PAN, bank account, and compliance documents. SAVI AI auto-assigns a vendor code (VRF-YYYY-NNNNN), validates GST and PAN against government databases instantly, runs a credit bureau check, and routes through an approval workflow before the vendor is activated in SAP via the ZVRF API.
Buyers create RFQs with auto-numbers, header details, and line items — then invite vendors via email and portal. Vendors accept or decline, submit quotations (with save-draft), and track status live. The SSC (Supplier Selection Committee) evaluates all responses using weighted criteria scoring and conducts multi-round negotiation before making the award decision — which auto-creates a draft PO in SAP.
Once awarded, the PO lifecycle (Draft → Confirmed → Open → Closed) is managed entirely in the portal with live SAP sync. Vendors acknowledge POs, submit delivery challans, and get admin confirmation on delivery. Invoices are submitted against the PO/GR and go through automated 2-way or 3-way matching before approval. Payments are tracked with mode (NEFT/RTGS/Cheque) and remittance details — all visible in real time.
SAVI AI's Vendor Portal sends automated email and portal alerts at every stage — RFQ invitation, PO issuance, invoice status update, and payment confirmation. Vendors and procurement staff communicate through a built-in threaded messaging system, eliminating email chains. Live dashboards and downloadable reports give management instant visibility into the full procurement pipeline.
Six automated checkpoints — from vendor registration to final payment — managed by SAVI AI.
Vendor self-registers with company details, GST/PAN, bank info, and compliance docs.
Self-ServiceValidates GST/PAN via government API, runs credit check, generates risk score automatically.
AI VerifiedRFQ sent to vendors; quotations submitted. SSC committee scores with weighted criteria; multi-round negotiation to award.
SSC ScoredAuto PO pushed to SAP ME21N. Vendor acknowledges, confirms schedule, submits delivery challan. Admin verifies and posts GR.
SAP ME21NVendor submits invoice against PO/GR. System performs 2-way or 3-way matching. Workflow: Submitted → Under Review → Approved.
2/3-Way MatchFinance approves payment via NEFT / RTGS / Cheque. SAP F110 executed. Vendor receives remittance confirmation.
CompleteVendors with a great portal experience — clear POs, fast payments, instant notifications — deliver faster and offer better pricing.
Vendors check RFQ status, PO details, invoice approval, and payment dates themselves — freeing your AP team entirely.
Six roles — Admin, Procurement Officer, Reviewer, Committee Member, Finance, and Vendor — each with precisely defined permissions and access scope.
Vendor creation (ZVRF), PO push (ME21N), GR (MIGO), invoice (MIRO), and payment (F110) — all via standard SAP APIs with no middleware.
SSC weighted scoring and multi-round negotiation — documented rationale for every vendor award decision, always audit-ready.
Vendor register, RFQ summary, PO register, and payment report — downloadable on demand, with live dashboard KPIs for management.
Join 473+ enterprises using SAVI AI to automate workflows, reduce manual effort, and drive measurable business outcomes — fast.
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Common questions about SAVI AI Vendor Portal and onboarding automation.
SAVI AI reduces vendor onboarding from the industry average of 2 to 4 weeks to under 48 hours. The AI auto-validates GSTIN, PAN, and bank account details in real time and routes the application through an automated approval workflow before activating the vendor in SAP.
Vendors need to submit company registration certificate, GSTIN, PAN card, bank account details, contact information, and applicable compliance certificates. SAVI AI validates all documents automatically using AI-powered document verification.
SAVI AI queries government GST and PAN databases in real time, cross-checking vendor name, registration status, and filing history. Mismatches trigger an immediate alert and route the application for manual review before any SAP vendor master creation.
The application is placed under a Review Required status and the vendor receives an automated notification specifying which check failed and what corrective information to resubmit. The assigned procurement team member is also alerted.
Upon approval, SAVI AI calls the ZVRF SAP API to automatically create or update the vendor master record in SAP, including company code, purchasing organisation, and payment terms data. No manual SAP entry is required.
Yes. Vendors have a self-service dashboard to track the full lifecycle of their invoices from submission to approval, SAP posting, and payment confirmation. Real-time status updates are sent via email at each stage.